Code of Conduct

Review the official AWS community code of conduct: https://aws.amazon.com/codesofconduct/

  • Talks should be at least 70% about AWS technology. Talks should not contain any marketing. We would like to see and approve the slide deck or other details about your talk upfront. People should be able to learn from your presentation and use the knowledge, learnings, inspiration, without having to buy your product or service.
  • The location will arrange drinks, food, and bites. The location can decide to let another company to sponsor drinks, food etc.
  • We kindly ask you to add a picture and your full name to your profile. If you have no picture, no history, and no real name, you cannot subscribe to meetups.
  • You have until 3 days before a meetup to unsubscribe, otherwise, your absence is counted as a no-show.
  • If you have 2 no-shows, you should not RSVP anymore. You will be moved to the Wait List.
  • If you have more than 2 no-shows, you will be removed and blocked from this group. We don’t negotiate bans from this group.
  • You must be interested in the topics. Just-eaters are not welcome.
  • It’s strictly forbidden to actively recruit (direct approaching). Consider sponsoring a speaker, doing a talk, and/or sponsor the location/food, and you are allowed to add one slide and promote your company for 5 minutes.
  • During meetups, videos and photos are made and shared on social media. If you don’t like it, hide, or don’t come to the meetups. Speakers and sponsors are allowed to use the material for their business related videos.

Organizing a meetup

In a few words how to sponsor and organize a meetup:

  1. Find one ore more optional dates in about 2-3 months ahead.
  2. Find speakers, note their bio, topic of the talk, and a brief introduction.
  3. Send the date(s), speaker info, location info to one of the organizers.
  4. Plan the meetup (awsug.nl and meetup.com or other registration tool) 5-6 weeks before the event.
  5. Event -2 weeks: send a reminder to RSVPs about the meetup, and mention the no-show policy.
  6. Event -3 days: download list of RSVPs.
  7. Event: Register attendees on site (or use the list of the sponsor registration)
  8. Event +1 day: debriefing and warn/ban members that violated the code of conduct (or didn’t show up)

Information to note for an event:

  • Central topic / title of the meetup
  • Agenda
  • Date
  • Seats (target / maximum capacity)
  • Location
  • Parking
  • Public Transport
  • Food
  • Speakers (bio, title, abstract)
  • Bring identification (drivers license / passport / id)