AWSug.nl is an Equal Community – Minority / Women / Disability / Veteran / Gender Identity / Sexual Orientation / Age.

Code of Conduct

Review the official AWS community code of conduct: https://aws.amazon.com/codesofconduct/

  • Talks should be at least 70% about AWS technology. Talks should not contain any marketing. We would like to see and approve the slide deck or other details about your talk upfront. People should be able to learn from your presentation and use the knowledge, learnings, inspiration, without having to buy your product or service.
  • The location will arrange drinks, food, and bites. The location can decide to let another company to sponsor drinks, food etc.
  • We kindly ask you to add a picture and your full name to your profile. If you have no picture, no history, and no real name, you cannot subscribe to meetups.
  • You have until 3 days before a meetup to unsubscribe, otherwise, your absence is counted as a no-show.
  • If you have 2 no-shows, you should not RSVP anymore. You will be moved to the Wait List.
  • If you have more than 2 no-shows, you will be removed and blocked from this group. We don’t negotiate bans from this group.
  • You must be interested in the topics. Just-eaters are not welcome.
  • It’s strictly forbidden to actively recruit (direct approaching). Consider sponsoring a speaker, doing a talk, and/or sponsor the location/food, and you are allowed to add one slide and promote your company for 5 minutes. As a sponsor or speaker, it’s ok to leave a goodie, gift, map, flyer, on the chairs of the audience.
  • During meetups, videos and photos are made and shared on social media. If you don’t like it, hide, or don’t come to the meetups. Speakers and sponsors are allowed to use the material for their business related videos.
  • We want every sponsor and every partner to have an equal chance to organize an onsite meetup at their office. Sponsors should not organize more than 10% of the total number of meetups per year. We have approximately 40 meetups per year, that means not more than 4 per sponsor. Webinars, Virtual/Online Meetups not limited yet, but if it’s necessary, we will set a limit. Generally speaking, once a month should be the max.
  • To allow people access to your premises, it’s allowed to collect their personal data such as their e-mail address. To allow access to an online platform for virtual meetups. As a community we are not a fan of this, but it can’t be avoided. The audience should receive only one e-mail as a follow up on the meetup. They can opt-in for a newsletter or request more information. If they don’t opt-in or request information, delete their personal data.
  • Until 2020, the general rule was not to show logo’s on banners that can be shared on social media. This user group should not become a billboard, it’s all about peer-to-peer networking and knowledge sharing. In 2020, we decided to show a small logo. Only when you are the sponsor, or the speaker. Organizers of meetups will only show their own logo when they sponsor or speak, not when they help you organizing a meetup or webinar (this is volunteering work).

Organizing an in-person meetup

In a few words how to sponsor and organize a meetup:

  1. Find one ore more optional dates in about 2-3 months ahead.
  2. Find speakers, note their bio, topic of the talk, and a brief introduction.
  3. Send the date(s), speaker info, location info to one of the organizers.
  4. Plan the meetup (awsug.nl and meetup.com or other registration tool) 5-6 weeks before the event.
  5. Event -2 weeks: send a reminder to RSVPs about the meetup, and mention the no-show policy.
  6. Event -3 days: download list of RSVPs.
  7. Event: Register attendees on site (or use the list of the sponsor registration)
  8. Event +1 day: debriefing and warn/ban members that violated the code of conduct (or didn’t show up)

Information to note for an event:

  • Central topic / title of the meetup
  • Agenda
  • Date
  • Seats (target / maximum capacity)
  • Location
  • Parking
  • Public Transport
  • Food
  • Speakers (bio, title, abstract)
  • Bring identification (drivers license / passport / id)

Organizing a virtual meetup

  1. Find a date, speakers, topics
  2. Collect their bio, topics, title, abstracts
  3. Plan the meetup with your own tooling (https://streamyard.com/ with YouTube works well and is cheap)
  4. Share all information and the link with one of the organizers
  5. We’ll share the meetup/webinar on the events page
  6. Keep in mind you send attendees only one e-mail (read the code of conduct)